DATA PROTECTION STATEMENT
This Data Protection Statement (“Statement”) describes how “MARITIME IMPACT G.P.” – distinctive title “ESG SHIPPING AWARDS” (“we”, “us”, “our”, or “ESG SHIPPING AWARDS”) may collect, use, disclose or otherwise process personal data received from individuals (“Subscribers”, “Users” or “you”) participating in our events and/or competitions (i.e., the ESG Shipping Awards).
ESG SHIPPING AWARDS is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified (“personal information”) when using this website, then you can be assured that it will only be used in accordance with this Statement. We take seriously the protection of your confidentiality and privacy.
ESG SHIPPING AWARDS may change this Statement from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
Our policy (Statement) complies with Greek law, including that required by the EU General Data Protection Regulation (GDPR) 2016/679.
Who is responsible for processing your personal data (Controller)?
Company name: “MARITIME IMPACT G.P.” – distinctive title “ESG SHIPPING AWARDS”
E-mail: [email protected]
Contact person: Katerina Stathopoulou
What types of Personal Data or other information do we collect?
Identification and contact data: name, surname, profession and e-mail address.
Location data and Online data: We may use additional information such as your location data, IP address, usage data, browser data. In general, we do not associate IP addresses with any other data held by third parties. We do not link, or seek to link, an IP address with the identity of a device user.
Marketing Data: We may collect and use marketing data including preferences and interests related to our individual services and other information relevant to surveys and assessments.
Other data: We do not request or collect other data about you or special categories of data. However if you choose to provide us with such data, you consent to the collection, use and disclosure thereof as permitted by applicable privacy laws. In case of provision of confidential information, you have to let us know the confidential character of the submitted information.
Why do we collect and use your Personal Data?
We collect personal data when you voluntarily provide us with such information. We use the information we collect from you for the purposes described below.
Participation in our events and/or competitions: We collect your information to process and respond to your requests, inquiries and other forms you submit through our applications and/or e-platforms, with the purpose of participating in our events and/or competitions (for example the nomination form for the participation to the ESG Shipping Awards).
Informational-Promotional purposes: We may collect the aforementioned data in order to send you our newsletters, invitations for participation to our competition/events and informational-promotional material.
Analytics purposes: Occasionally, we may collect the aforementioned location data and online data, in order to obtain feedback on our newsletters, invitations, informational and promotional material (e.g. number of views or clicks e.tc.) and enhance our understanding of your preferences in order to improve our services.
Other legitimate interests: We may use your information when necessary for our legitimate interests, provided that such interests are not overridden by your interests, rights and freedoms in relation to your personal data.
How is your personal data collected?
We use different methods to collect data from and about you including through:
Direct interactions: You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise.
Technologies or Interactions: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns.
Which is the legal basis for the use of your Personal Data?
Consent: To process your personal data as described above, we rely on your consent. You can withdraw your consent anytime by contacting us at the details mentioned at the beginning of this Statement.
Legal obligation: We may disclose your personal data where such disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or not or in out-of-court procedure.
Legitimate Interest: We may process your information where it relates to our legitimate interests, on an appropriate basis. We will use your data in ways that you would reasonably expect, for example when submitting a nomination form in order to participate in ESG Awards, and we wish to keep you informed of news directly related to that. We will not process information wherever there is a good reason to protect your personal information that overrides the legitimate interest.
How do we share your data with third parties?
We may share your personal data with:
- Business Partners. We may share your personal data with our affiliates and/or business partners who may wish to assess and confirm a candidate’s suitability for the participation to the ESG Shipping Awards and our events related to them. These affiliates and/or business partners are also subject to written declarations of confidentiality and secrecy and present adequate assurances for the safety of your personal data.
- Service providers. We may share your personal data with third parties service providers that perform certain services on our behalf. These services may include hosting and maintaining our website and/or other applications and platforms, cloud storage services, marketing our services, e-mail distribution and other related services. Service providers may have access to personal data needed to perform their functions and are not allowed to share or use such information for any other purposes. In any case, we will share only the minimum amount of personal data with these service providers that they need to perform their tasks. These service providers are also subject to written declarations of confidentiality and secrecy and present adequate assurances for the safety of your personal data.
- Public authorities. When we believe disclosure is appropriate in connection with efforts to investigate, prevent, or take other action regarding illegal activity, suspected fraud or other wrongdoing or when we are required to do so by applicable law or a judicial proceeding, court order or legal process, we may share your personal data with competent public authorities.
- Sponsors: We may share your personal data with our sponsors who may contact you via email or telephone regarding your participation in our events, provided that you have given your consent for this purpose. These sponsors are also subject to written declarations of confidentiality and secrecy and present adequate assurances for the safety of your personal data.
How do we protect data?
We have internal policies and controls in place to ensure that, to the extent possible, your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by employees in the proper performance of their duties and third parties mentioned above.
What are your rights on your Personal Data?
You have the following rights concerning the use of your personal data: Right of access, Right to rectification, Right to erasure (“right to be forgotten”), Right to withdraw your consent, Right to restriction of processing, Right to data portability, Right to object.
How can you exercise your rights?
In order to exercise your above rights, you can contact us by any means of communication (see our contact details above). We will consider and process your request within a reasonable period of time.
How long do we hold your Personal Data?
We will retain your personal data only as long as necessary for the purposes of the processing, as described above.
When you give us your consent for participating in an event and/or competition, your personal data will be stored until the relevant event and/or competition is ended.
When you give us your consent for receiving our newsletters, invitations and/or informational-promotional material, your data will be stored for two (2) years for the purpose of dispatching the newsletters and/or promotional material.
At the end of the above periods, or once you withdraw your consent, your data will be deleted or destroyed.
How do we treat international data transfers?
We may transfer and process your personal data worldwide in places where our data processing operations are located.
To the extent that international data transfers take place, we will seek and obtain assurances that any information we may transfer is safeguarded adequately and in accordance with the requirements of applicable privacy laws.
Where can you submit your complaints about how we treat your personal data?
You may file a complaint regarding this Data Protection Statement by contacting us at the information we provide above.
Additionally, you have the right to submit any complaints about how we process your personal data to:
Hellenic Data Protection Authority (HDPA)
Postal Address: 1-3, Kifissias Ave., 115 23 Athens, Greece
Tel: +30 210 6475600
Fax: +30 210 6475628
E-mail: [email protected]